Custom Stand Builds

Deadlines

Build requirements

A custom design booth must be erected on the floor space. 

This year, we have implemented the following guidelines for custom built stands in line with industry standards. 

• Maximum structure height must not exceed 3.5 meters. 

• Exhibitors may not lay carpet adjacent to their booth. 

• For any platform proposed in the stand design, round edge is required at the four corners of platform. The “caution tape” at your own cost is deem necessary at all edging of platform that may cause hazard to the visitors. 

• No solid walls or full partitions are to be built on the perimeter of the raw space. All partition walls along the perimeter should not cover more than 30% in length with maximum height of 2.5m, unless the partitions are constructed against the actual walls of the hall, and not obstructing the products on display on the other side of it. All designs with wall / partition above 2.5m height should be built with a clearance of 0.5m distance away from the edge of the booths. 

• Transparency in walled sections (60% of the span must be transparent) to improve the exhibition visibility. 

• All partition wall above 2.44m which is facing the neighbour booths or aisle must be nicely clad and painted finish, if any. 

• Any door incorporated into the stand, and which does not provide an alternative means of egress, must have a “NO ENTRY” sign affixed to it. 

• Kindly ensure all lighting cable/wire come with earth clamp connector and it must be earthed, especially apply to metal structure design include truss system. 

• In the event of using fabric as part of the stand design, kindly provide the certificate of fire retardant as a proof on-site, if any. 

• No multilevel structures are allowed to be built on the purchased exhibition space. 

Stand approval process

Exhibitors with custom stands are required provide plans of their custom stand highlighting dimensions and structural elements for approval by the conference organiser and PerthExpo to ensure that it meets the requirements outlined above.  

There is an approval process required for all custom stands. All documents must be provided to organiser and the venue for approval by close of business Friday 22 August 2025  .

• Submit custom stand plans to the conference organiser via email.  

The following information must be submitted for custom stands: 

• Detailed scale drawing with proposed 3D design, detailed dimensions and height including plan views and elevation.  

• Description of materials to be used for the stand construction. 

• A plan showing its locations within the exhibition. 

• A risk assessment, to include fire hazards and method statement. 

 
In cases where a stand design does not comply with the venue’s requirements, the venue will require the stand builder to obtain a structural engineer’s certificate to verify the integrity of the structure or compliance with the relevant legislation.